Removing Patrons

All, starting next month we will be removing patrons whose privilege has been expired for over 18 months. So that we all know what is going on I’ve set this up as a two step process. Late in the evening on the first of the month, a list for each library will arrive in your reports login. This is a list of all the patrons who are going to be removed. These are patrons who meet the following criteria: card expired over 18 months ago and has no fines or charges against their account. You should print this list up and check to see if there are any patrons who you do not want removed. If there are then you need to renew their privilege because step two is coming. On the 30^th of every month the system will run the Remove Users Report set to the same selection criteria as the list so all those users will go away. Then on the 1^st of the month the new list of candidates will generate. I will warn you the first list will be a big one and you may not want to take the time to look it over that closely. After that the lists will be more manageable. So here are the instructions.

1) After first of the month go into Reports and print the list Users to be Removed.

2) Check it over and renew any accounts you do not want removed before the 30^th of the month.

3) Repeat next month.

Keep in mind we may be removing users who only use their card to access the databases, so you may be hearing from them. I am looking at a couple of options of how to deal with them. Before that though I think we need to come together as a group and define what usage is and what constitutes an active patron account. This way we can keep all our apples on the apple table. The goal here is a clean and accurate database and I think this is currently the best way I know of to achieve that. If you have any questions email me.