I-Team Decisions 7/2006

1. Dates for notices/expires
1. Holds will be set system wide to expire after 6 months time
2. 1^st notice will come after 1wk past the due date, 2^nd notice will be 3 wks past the due date
3. 3^rd overdue notice will come 5 weeks past the due date
4. Final notice will be the bill generated by the Longoverdue report and will run 3 months past the due date
2. Max Numbers
1. Number of holds is 10 and will stay that way
2. We will wait to set a max number for Claims Returned until we are certain that items are not being set to claims returned in error. Vinny will be setting up a monthly template to list claims returned for that library so the staff can check the shelves for those items. Once we are certain all claims returns are correct we will revisit the issue.
3. Alternate ID usage
1. Doesn’t work for web access, Vinny is continuing to explore that option
2. Currently most public libraries are not using it and will continue not using it. The libraries in Del Tech use it for their student’s BANNER ID so any patron with an Alternate ID that begins with a 7 is a Del Tech student. The driver’s license number should be put in the Extended Info tab in the field marked license and can be searched by the User Search helper. There is no need to put the license in the Alternate ID field.
4. Expired patron records will be purged from the system 18 months after the expiration date, for the public libraries. The academics will have a longer period to be decided on by the directors of those libraries.
5. Vinny will be setting up templates for the Convert Discard Items report for all the libraries. This report will be run monthly by the libraries. Twice a year in June and the end of Dec the system will run a report to delete the items marked by the Convert Discard report. This will clean out the Discard user and delete any items whose fines had been taken care of after being checked out to the discard user. This way the libraries do not need to keep track of these fines and items after they are checked out to the discard user.
6. Vinny will be emailing a list of canned response for the various requests that come across.
7. E-books are coming. DDL has purchased the whole Netlibrary collection of 69,000 titles. The agreement is that users can download any title once, then if the same title is downloaded a second time the DDL pays for and then owns the title.
1. DDL will be testing the records on Sirsinet prior to loading them on the production server.
2. E-books will not be downloadable in the library we will be looking into a way to alert patrons of this and how to instruct them.
3. Records will be loaded by the DDL and will have a unique item type: EBOOK, location: ONLINE and Item Cat 1: EBOOK. This will allow patrons to search just for e-books and will also allow libraries to retrieve statistics on the usage of the e-books.
4. Terry Plummer is arranging for training at the DDL by a representative from OCLC/NetLibrary on the usage of the e-books for the library staff to answer patron questions. This training will be in August, more details will come.
8. We are getting ready to move the public libraries over to the new Cavalier network. Once the final T-1 lines are installed then scheduling of the move will begin. Libraries will be contacted before the work begins so that arrangements can be made.

Other:

A new bill reason SAND has been added to bill users for damage to library materials by sand.